Put desks into a zone so that you can control which departments are offered them. You can assign one desk, or tick several desks on a floor and assign them all at once.

Before you start

• Create the zone first, and add the desk's floor to it. See Create and manage zones.
• Your role must allow you to update desks. If you cannot see Edit or Assign Zone, ask a company admin to check your role.

Availability: if this option is greyed out or missing, contact your Vizmo account manager.

Assign a zone to several desks at once

1. Sign in to the Vizmo portal and select the location.
2. In the left menu, select Floors, then select the floor that has the desks.
3. Open the Desks tab.
4. Tick the desks that should share the same zone.
5. Choose the zone in the Assign Zone list. It lists the zones that include this floor. If there are none, it shows No Zone Mapped.

   

6. In the confirmation box, select Assign N, where N is the number of desks you ticked. To cancel and leave the desks as they are, select Keep Current Zone.

   

When every desk is updated, you see a message such as Desks assigned to Zone A successfully. If some desks could not be updated, you see a message such as Assigned 3 of 5 desks to Zone A. with a Details button. The desks that failed stay ticked so that you can try again.

The Assign Zone list appears only on a floor's Desks tab, and only if your role can update desks.

Assign a zone to one desk

1. Select Floors, select the floor, and open the Desks tab.
2. Select the Edit icon on the desk's row. The desk details open. You can also go to Desks > Desks and select the desk's row.
3. In Zone, select the zone. The list shows only the zones that include the desk's floor.

   

4. Select Save.

If the zone you want is not listed

• Add the desk's floor to the zone. Open Zones, edit the zone and add the floor in Floors. You can also create a new zone. See Create and manage zones.
• If Edit or Assign Zone is missing, your role may not allow you to update desks. Ask a company admin to check your role.

What changes for employees

If the zone has departments, employees from those departments are offered the desk. Employees allowed by the desk's own department or designation settings are still offered it. If the zone has no departments, the desk's own restrictions still apply. The desk is open to everyone only if those restrictions are also empty. For examples, see Create and manage zones.