Book a desk in the Vizmo portal

Book a desk for yourself, or for an employee, in the Vizmo portal. You can make a one-time, repeating or permanent booking.

Before you start

Your role must allow you to create desk bookings. If you cannot see New Booking, ask a company admin to check your role.
Desk booking must be turned on for your location.
Select a location. You cannot book from Company View.

Availability: if this option is greyed out or missing, contact your Vizmo account manager.

Open Desks > Desk Bookings. In the employee portal, open Desk Bookings from the menu. In the employee portal you can also select Book a Desk in the quick actions on Home to start a booking.
Select New Booking.
Choose the booking type: One Time, Repeats or Permanent. Employees see Repeats and Permanent only if the desk settings allow them. See the booking types below.
Choose the date with Select Date. Then tick Book for Full Day, or set Start Time and End Time. If your location limits bookings to office hours, the tick box reads Book full office hours.
Choose a floor with Select Floor, then choose a desk with Select Desk.
Check Select Employee. Employees always book for themselves. Administrators can choose another employee.
For a repeating booking, set how often it repeats under Recurrence (Daily or Custom, where you choose the days). Then choose when it ends under Booking Ends: on an end date, or Never expires.
Select Book.

The booking appears in your Desk Bookings list. If your location uses desk approvals, the booking stays pending until it is approved.

One Time: a single booking for one date and time.
Repeats: a booking that repeats daily or on the days you choose, until the end date you set or until you cancel it.
Permanent: a long-term booking that never expires. Employees can make one only if the location has no limit on Maximum Bookable Days.

If your location uses automatic desk allocation in the employee portal, the floor and desk may already be filled in. Your administrator may also have locked some fields.
To book for many employees at once, use Bulk Booking on the same page. See Book desks for several employees at once (Bulk Booking).
To book from your phone, see Book and cancel a desk in Vizmo Pass.
Administrators control the limits for bookings. See Configure Desk Settings for bookings, check-in, cancellation and allocation.

New Booking and Bulk Booking are greyed out: hover over the button. It says Desk booking is disabled in the desk settings. Ask your administrator.
There is no New Booking button: you may be in Company View, or your role may not allow bookings. In the employee portal, your location may require you to check in to the office first. The button appears once you have an open check-in for today.
Book is greyed out: hover over it to see why. You may still need to choose a floor, choose a valid date and time, or choose a desk that is free.
You cannot choose a date: you cannot pick past dates, dates further ahead than your location allows, or today after office hours. A repeating full-day booking cannot start today.
Repeats or Permanent is missing: the desk settings do not allow them for employees.

Only an administrator can, by choosing a name in Select Employee. In the employee portal, you can book only for yourself.