Office hours record when a location is open. You can also use them to limit desk, room and parking bookings to those hours, and to restrict visitor self-invites.

Before you start

• You need permission to change settings for the location.
• To limit bookings, the Desks, Rooms or Parking product must be active for your account.
• The same hours apply every day of the week. There is no separate setting for individual days.

Set the location's office hours

1. Sign in to the Vizmo portal and select the location you want to change.
2. Go to Location Settings > Location.
3. Turn on Office Hours.
4. Set the opening and closing times in the From and To fields. Times go up in 15-minute steps, both fields are required, and the hours use the location's time zone.

   

5. (Optional) Turn on Employee Specific Office Hours so that employees can set their own hours.
6. Click Save. Vizmo shows "Settings saved successfully."

Note: If you set both From and To to 12:00 AM, the location counts as open all day and bookings are not limited.

Limit bookings to office hours

Office hours do not limit bookings on their own. Turn on Limit Bookings to Office Hours for each product you want to limit:

• Desks: Desks > Settings > Desks
• Rooms: Rooms > Settings > Rooms
• Parking: Parking > Settings > Parkings

Click Save on that settings page after you turn the toggle on.

Both the location's Office Hours and the product's Limit Bookings to Office Hours must be on for the limit to apply.

What employees see

• Outside office hours, available desks, rooms and parking spaces are not listed when employees search.
• If a booking is submitted with a start or end time outside the hours, it is rejected with a message such as "Office hours are 09:00 to 18:00 IST." The times in this message use the 24-hour clock.

Employee-specific office hours

When Employee Specific Office Hours is on, employees can set their own From and To hours and time zone on their Profile page. They see the message "Office hours are set by your admin from X to Y. You can update them if needed." Bookings that an employee makes use their own saved hours and time zone instead of the location's.

Admins can also set or clear an individual employee's hours. Go to Directory > Employees, open the employee and use the Office Hours section.

Things to know

• Company Admins and the Location Admins of the location are not limited by office hours when they book. For desks and rooms, the product admins for Desks and Rooms are not limited either. A custom role that only has booking permission is still limited.
• If an admin books for an employee, the admin's own exemption applies. If an employee books for a colleague, the hours of the person making the booking are checked.
• Visitor self-invites have their own Use Office Hours toggle in the Invites settings. It works only while the location's Office Hours is on. See Set up invites.
• If you cannot see these options, your role may not include permission to change settings, or the product may not be active for your account.