Add a meeting or conference room so employees can book it from the Vizmo portal or Vizmo Pass. You choose where the room is, who can book it and when it is available.

Before you start

• You need to be a Company Admin or a Location Admin.
• Room booking must be turned on for your location, so that Rooms appears in the sidebar.
• Create at least one floor first under Floors. The Floor list is empty until a floor exists.
• Availability: if this option is greyed out or missing, contact your Vizmo account manager.

Steps

1. Sign in to the Vizmo portal and open the location where the room is.
2. Go to Rooms > Rooms.
3. Click New Room. The New Room panel opens.

   

4. To add photos, click Select Images. You can add up to three. Photos are optional.
5. Enter the Meeting Room Name and, if you want, a Description.
6. Choose the Floor.
7. Enter the Total Capacity. This is required and must be at least 1. It limits how many people can be invited to a booking of this room. See Set a room's total capacity.
8. Optional: choose a Department or Designation to limit who can book the room. Leave both empty to let everyone book it.

   

9. Under Select Amenities, click each amenity the room has.
10. Under Bookable Days, click the days of the week when the room can be booked. You must choose at least one.
11. Choose the Minimum Booking Time (15 minutes, 30 minutes, 45 minutes or 1 hour). This is required. If you want a limit, choose a Maximum Booking Time of 1, 2 or 3 hours, or click Custom and enter the minutes. See Set the minimum and maximum booking time for a room.
12. Either tick 24 hours available, or set the opening and closing times under Time Availability.
13. To block a period every day, for example a lunch break, set its start and end times under Excluded Time and click Add. To remove an exclusion, click the x on its chip.
14. Under Booking Settings, change Maximum Allowed Start Date For A Booking or Maximum Bookable Days only if this room should differ from your location's room settings. Clear a value to use the location setting. Enter -1 for no limit. See Configure room settings.
15. Leave Room Status switched on if employees should be able to book the room now.

    

16. Click Create.

The room appears in the Rooms list, and employees can book it within the times and limits you set. To learn how, see Book a room.

Things to know

• An excluded period must end after it starts, and its length must be a multiple of the minimum booking time. For example, with a 30-minute minimum, you can exclude 12:30 to 13:30 but not 12:30 to 13:15.
• Time pickers move in 15-minute steps.
• To add many rooms at once, click Bulk Add Rooms on the Rooms page.

Troubleshooting

• No Rooms menu: room booking may not be turned on for your location, or your role may not include rooms.
• No floors in the list: create a floor under Floors first.
• New Room and Bulk Add Rooms are greyed out: the room limit for your location has been reached. Hover over the button to see the message "Room limit reached", then contact your Vizmo account manager.
• Create does not work: fill in the required fields: name, floor, total capacity, bookable days, minimum booking time and the availability times.