Control how short or long a single booking of a room can be. Each room has its own minimum and maximum booking time, so different rooms can have different limits.

What the limits mean

• Minimum Booking Time is the shortest booking allowed. It is required. The options are 15 Mins, 30 Mins, 45 Mins and 1 Hour.
• Maximum Booking Time is the longest booking allowed. It is optional. The options are 1 Hour, 2 Hours, 3 Hours or Custom.

For example, with a minimum of 30 minutes and a maximum of 2 hours, a 15-minute booking or a 3-hour booking is not allowed for that room.

Before you start

• You need to be a Company Admin or a Location Admin.
• Availability: if this option is greyed out or missing, contact your Vizmo account manager.

Set the limits for a room

1. Sign in to the Vizmo portal and open the location.
2. Go to Rooms > Rooms. To change an existing room, click it. To add a room, click New Room.
3. Under Minimum Booking Time, click the shortest booking you want to allow.
4. Under Maximum Booking Time, click a duration. Or click Custom and enter the number of minutes in In Minutes. You can also use the minus and plus buttons, which change the value by 15 minutes. To remove the maximum, click the selected option again.

   

5. Save the room. Click Create for a new room, or Save when you are editing one.

Rules for a custom maximum

• It must be more than 0 and no more than 24 hours (1,440 minutes).
• It cannot be shorter than the minimum booking time.
• It must be a multiple of 15 minutes.

Things to know

• The minimum booking time must be shorter than the time the room is open each day. Otherwise the room shows the warning The minimum duration must be less than the room's available time.
• An excluded time, such as a lunch break, must last a multiple of the minimum booking time.
• If someone tries to book outside the limits, they see Room cannot be booked for less than N minutes or Room cannot be booked for more than N minutes.
• Meetings that come in from a connected calendar are also checked against the room's limits.
• The Booking Settings section of a room controls other limits, such as how far ahead a booking can start. It does not change the minimum or maximum time. For those settings, see Configure room settings.

For the full list of fields on a room, see Add a room.