Check desk, room and parking status on the Live Map

Check desk, room and parking status on the Live Map

The Live Map shows, floor by floor, which desks, rooms and parking spaces are available, booked or in use on a date you choose.

Before you start

  • Select a location. The Live Map is not available in Company View.
  • You see only the types of resource your role is allowed to view.
  • The floor needs a layout with desks, rooms or parking spaces placed on it. See Upload a floor layout.

Check status on the Live Map

  1. Sign in to the Vizmo portal and select your location.
  2. Click Live Map in the left menu.
  3. Pick a date with the date picker at the top left. You can choose today or a future date, but not a past date.
  4. Choose a floor in the floor selector. It shows Select Floor until you pick one.

    Live Map with floor selector, date picker, legend

  5. Look at the icons on the map and the legend at the bottom right.
  6. To reload the latest status, click the refresh button (Refresh live map). It works once you have chosen a floor.

Each icon is coloured by its status for the date you picked.

Read the legend

  • AVAILABLE (green): the desk, room or parking space can still be booked on that date.
  • BOOKED (amber): it is booked, and the booked person has not checked in. A desk also shows as booked when it has no bookable time left on that date, even if you cannot see the booking.
  • OCCUPIED (purple): it is booked and the person has checked in.
  • UNAVAILABLE (grey): rooms only. A room shows this when it has no free slot long enough to book and no booking you can see for it, for example when it is closed that day. Fully booked rooms show as BOOKED or OCCUPIED.

The legend also shows how many desks, rooms and parking spaces are in each status on this floor.

For desks and parking spaces, the status is based on the next bookable time slot on that date, not the whole day. For today, that is no earlier than the next quarter-hour. Hover over a desk to see Next Available. For a room, AVAILABLE means it still has a free slot at least as long as its minimum booking time.

Note: Which bookings and check-ins you can see depends on your role. If your role cannot view them, an occupied desk or room may show as booked.

Look closer

  • Hover over an icon to see its name, description, floor and zone. Parking spaces also show their type and whether they are EV or accessible spaces.

    Live Map desk hover tooltip with Next Available

  • Click an icon to open a read-only details panel. Click Close when you are done. Booked desks can show who they are assigned to.
  • Type in Search resources to show only matching desks, rooms or parking spaces.
  • Use the zoom buttons, or the plus and minus keys, to zoom. Overlapping icons separate as you zoom in.

Other buttons

  • New Booking lets you book from the map. It is greyed out until the floor has a layout and at least one free resource on the chosen date. If you do not see it, your role cannot make bookings. See Book a desk or room from the Live Map.
  • Edit Layout (or View Layout if you cannot make changes) opens the floor so you can see or change where resources are placed.

Troubleshooting

  • A desk or room I expect is missing. Only enabled resources that have been placed on the map are shown. See View floor details.
  • I see "No layout for this floor" or "No mapped resources on this floor". The floor needs a layout image with resources placed on it. See Upload a floor layout.
  • I see "Unable to load the live map". Click Try Again.
  • Live Map is missing from the menu. It appears only when Desks, Rooms or Parking is turned on for the location. Product admins use the Live Map in the employee portal instead.

For an overview, see About the Live Map.