The Vizmo employee portal home: Quick Actions and activity feed

The employee portal home: Quick Actions and what employees can do

The employee portal is where you invite visitors, book desks and rooms, and see what needs your attention today. Use this article to find your way around the Home page and the left menu, and to work out why an action or menu is missing.

Before you start

  • Sign in at portal.vizmo.in with your Vizmo account. If you do not have an admin role, you land on the employee portal.
  • What you see depends on what your company has switched on for your location. Your Vizmo admin controls this.
  • If you are an admin, you can switch to the employee portal from the menu under your name. See Switch between the Admin portal and the Employee portal

The Home page

Click Home in the left menu. The page has three parts:

  • A Welcome card with your first name.
  • Quick Actions, the buttons for the things you do most often.
  • An Activity Feed, which lists what needs your attention.

Employee portal Home page with the Welcome card, Quick Actions and Activity Feed

If you belong to more than one location, use the location box at the top of the left menu to switch between them.

Use Quick Actions

  1. On the Home page, find the Quick Actions card.
  2. Click the action you want. A panel opens on the right.
  3. Fill in the details and save.
Quick Action What it does When you see it
Invite a Visitor Opens the new invite panel. Visitor Management is switched on for your location.
Book a Desk Opens the new desk booking panel. Desks are set up for your location, desk booking is switched on, and, if your admin requires check-in, you have checked in to the office today.
Book a Room Opens the new room booking panel. Rooms are set up for your location and room booking is switched on.

If none of these apply, the card says Please contact Admin for more details.

For the full steps, see Invite a visitor, Book a desk in the Vizmo portal and Book a room.

Read your Activity Feed

The Activity Feed groups items under three headings. A heading only appears when it has something to show.

  • Visitors: visitors waiting for your approval. Click View Visitor Details, then approve or reject. See Approve or reject a walk-in visitor
  • Desks: your desk bookings for today that have not ended. Each one shows the time, desk, zone and floor.
  • Rooms: your room bookings for today that have not ended.

Desk and room cards can show:

  • A Check-in button, when check-in is switched on for the desk or room and your booking is approved. Click it and confirm. The message "The desk has been checked-in successfully." appears for a desk.
  • You can check-in at followed by a time, for a room booking that has not reached its check-in window yet.
  • Already Checked-in, once you have checked in.
  • Awaiting Approval(s) or Booking Rejected while an approval is pending or after it was refused.
  • A cancelled icon, if the booking was cancelled.

If there is nothing to show, the feed says Oops! There's no activity here.

Find other tasks in the left menu

Each menu item only appears when the feature is switched on for your location and your role can use it.

Menu What you can do Help
Visitors > Visitor Logs See the visitors you host. View visitor history
Visitors > Invites Create invites and manage the ones you host or created. Invite a visitor
Live Map See desks and rooms on the floor plan. About the Live Map
Desks > Desk Bookings See and manage your desk bookings. View desk booking history
Rooms > Room Bookings See and manage your room bookings. Book a room
Parking > Parking Bookings See and manage your parking bookings. Book, check in, check out and cancel parking bookings
Directory > Employees Look up colleagues. Your admin can hide the directory.

The Help button at the top right opens the help widget, and the menu under your name gives you your profile and Logout.

Troubleshooting

I do not see Book a Desk

Check these, in order:

  1. Desks may not be set up at your location. Ask your admin.
  2. Desk booking may be switched off. An admin can turn it on in the desk settings.
  3. Your admin may require check-in before booking. Check in to the office first, then reload the Home page.

I do not see Book a Room or Invite a Visitor

The feature is probably switched off for your location. Ask your admin to turn on room booking or Visitor Management.

I do not see a Check-in button

Check-in has to be switched on for desks or rooms, the booking must be approved and not cancelled, and the check-in window must have opened. For a room, the card tells you the time you can check in.

A menu item is missing

Menu items depend on the features your admin has switched on and your role. Ask your admin. They can read Roles and permissions: what each role can do.

I switched to the admin portal and cannot get back

Click your name at the top right and choose Employee Portal.